Fill in your details and your client's, add what you did and what it cost, and download a tidy one-page invoice as a PDF. Nothing leaves your browser.
Name, address, email, tax ID.
Sales tax, VAT or GST. 0 for none.
A PayPal.me, Stripe or Venmo link, or your Hiyaly page.
Payment terms, bank details, a thank-you.
One A4 page. Choose Save as PDF in the print dialog.
Maple & Thread Studio
Rosa Martinez 214 Elm Street, Portland, OR 97205 hello@maplethread.co
Invoice
INV-0042
Bill to
Brightside Coffee Co.
Attn: Sam Patel 88 Harbor Ave, Seattle, WA 98104
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Logo refresh and brand guide | 1 | $850.00 | $850.00 |
| Menu board design | 2 | $120.00 | $240.00 |
| Revisions (hours) | 3.5 | $65.00 | $227.50 |
Tax is worked out on the subtotal after the discount. Check the rate you need to charge with your local tax office. Test your payment link.
Add your business details and your client's.
Set the invoice number, dates and currency.
Add each line item with its quantity and rate, then any tax or discount.
Click Download PDF and choose Save as PDF in the print dialog.
A clear invoice gets paid faster. Clients forward invoices to accounts teams who don't know you, so everything they need should be on the page.
Each line is quantity times rate. The subtotal adds up the lines. A discount, as a percentage or a fixed amount, comes off the subtotal next. Tax is then charged on the discounted amount, which is how sales tax and VAT normally work. The total is the discounted subtotal plus tax.
If you don't charge tax, leave the rate at zero and it won't show on the invoice. If you're registered for VAT or GST, put your tax number in your details so it prints at the top.
Use a simple, sequential system and never reuse a number. INV-0001, INV-0002 works, as does a year prefix like 2026-014. Your accountant and the tax office expect each invoice to be traceable.
Net 14 or Net 30 (pay within 14 or 30 days) are common terms for freelancers and small businesses. Shorter terms usually mean faster payment. Write the due date as a real date rather than "30 days", and mention any late fee in the notes before the work starts, not after.
The fewer steps between reading and paying, the sooner money arrives. Add a payment link, such as a PayPal.me, Stripe payment link or your own payment page, so clients can pay by card in a minute. Keep bank details too, for clients who prefer a transfer.
Send the PDF the day the work is done, with a short, friendly email. If it's late, a polite reminder a day after the due date fixes most delays.
Save each PDF with the invoice number in the file name (INV-0007 Client Name.pdf) and keep them in one folder per year. Tax offices in most countries expect you to keep invoices for several years, often five to seven. A simple spreadsheet listing number, client, amount, due date and date paid shows at a glance who still owes you.
Yes. There's no sign-up, no watermark and no limit. The invoice is built in your browser and nothing you type is sent anywhere.
Click Download PDF. Your browser's print dialog opens with only the invoice on the page. Choose Save as PDF as the destination. If colors are missing, turn on Background graphics.
In most places, after. The discount lowers the price, and tax is charged on what the customer actually pays. Check your local rules if you're unsure.
An invoice asks for payment and shows what's owed. A receipt confirms payment was made. Many freelancers send an invoice, then mark it paid or send a receipt once the money arrives.
Yes. Pick the currency from the list and every amount updates. Agree on the currency with your client before you start, and note who pays any transfer fees.
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Free Invoice Generator by Hiyaly